To independently manage the end-to-end payroll processing of employees deployed at various client locations, ensuring accurate salary calculation, attendance reconciliation, statutory deductions, compliance, and timely submission of payroll and related reports.

Additional Benefits - PF, ESIC, Bonus & mobile allowance etc

Key Responsibilities

A. Payroll Processing

• Process monthly payroll for employees deployed across multiple client sites.
• Collect and verify attendance, overtime, weekly off, leave, absenteeism and other payroll inputs.
• Reconcile attendance received from site supervisors/client representatives with payroll records.
• Calculate wages, overtime, allowances, bonus, deductions and net salary.
• Ensure salary is processed accurately and within the defined payroll schedule.
• Handle salary-related queries from employees and site supervisors.

B. Statutory Compliance

• Ensure accurate calculation and deduction of PF, ESIC, Professional Tax, TDS and other applicable statutory deductions.
• Prepare payroll data required for PF and ESIC filings.
• Coordinate with the compliance team for timely statutory payments and returns.
• Maintain proper records of employee statutory details and deductions.
• Ensure payroll is processed as per applicable minimum wages and client-specific wage requirements.

C. Client Billing & Reconciliation

• Coordinate with the Operations and Accounts teams for preparation of monthly client billing data.
• Reconcile employee attendance, wages, overtime and statutory components with client-approved records.
• Prepare manpower deployment and salary cost statements for client-wise billing.
• Identify and resolve discrepancies between payroll and client billing.
• Assist in preparing supporting documents required by clients for processing monthly bills.

D. Employee Records

• Maintain accurate employee master data including joining date, designation, wage rate, bank details, PF, ESIC and other relevant information.
• Process new employee additions, transfers, salary revisions and employee exits in the payroll system.
• Maintain proper documentation for full and final settlements.
• Ensure confidentiality of salary and employee information.

E. MIS & Reporting

• Prepare monthly payroll MIS, client-wise manpower reports and salary summaries.
• Prepare reports relating to gross wages, deductions, employer statutory contributions and net salary.
• Provide payroll data to Management, HR, Accounts and Operations as required.
• Maintain payroll records and supporting documents for audit and client verification.
   

Required Skills

• Good knowledge of payroll processing and wage calculations.
• Knowledge of PF, ESIC, PT, Bonus, TDS and applicable labour laws.
• Strong knowledge of MS Excel, including formulas, sorting, filtering, VLOOKUP/XLOOKUP and Pivot Tables.
• Experience with payroll/HRMS software will be an advantage.
• Good numerical and reconciliation skills.
• Ability to handle large-volume payroll.
• Good communication and coordination skills.
• Strong attention to detail and ability to meet strict payroll deadlines.